Privacy Policy (Template for SHRM Chapters)

Last Updated: [Month DD, YYYY]

1. Introduction

[Chapter Name], an affiliated chapter of the Society for Human Resource Management (SHRM), respects your privacy and is committed to protecting your personal information.
This Privacy Policy describes how we collect, use, and safeguard information obtained through our website (the “Site”).
By using this Site, you agree to the terms described in this policy.

Note: [Chapter Name] operates independently and is responsible for its own website content and data practices. SHRM National does not control or manage this chapter’s collection or use of information.

2. Information We Collect

We may collect personal information that you voluntarily provide through forms, registrations, or other interactions on our Site. This may include:

  • Name

  • Email address

  • City, state, and ZIP code

  • Organization or employer

  • Event participation details

  • Any information you choose to submit through contact forms

We may also collect non-personal information (such as browser type, device, and general usage statistics) to improve website performance and user experience.

3. How We Use Your Information

[Chapter Name] uses collected information to:

  • Provide updates, newsletters, and event information

  • Process registrations or membership activities (where applicable)

  • Respond to inquiries or requests

  • Improve the content and functionality of our Site

  • Ensure appropriate use of chapter programs and resources

We do not sell or rent your personal information to third parties.
Information may be shared only as necessary to:

  • Fulfill a user request (e.g., event registration)

  • Comply with applicable laws or legal obligations

  • Protect the rights, property, or safety of [Chapter Name], SHRM, or others

4. Business Relationships and External Links

Our Site may contain links to external websites or partner organizations.
[Chapter Name] is not responsible for the content, security, or privacy practices of any linked site.
We encourage visitors to review the privacy statements of those external sites before providing any personal information.

5. Cookies

Our Site may use “cookies” or similar technologies to enhance your browsing experience and provide tailored content.
Cookies are small data files stored by your browser. They may be used to remember preferences or login details.
You can adjust your browser settings to decline cookies, but doing so may limit certain site features.

6. Communications and Opt-Out Options

You may receive communications from [Chapter Name] regarding events, updates, or programming.
If you prefer not to receive such communications, you may opt out at any time by:

  • Clicking the “unsubscribe” link in emails, or

  • Contacting us directly at [Chapter Contact Email or Webform URL]

7. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, or misuse.
However, no website or electronic transmission is completely secure, and [Chapter Name] cannot guarantee absolute security of your data.

8. Children’s Privacy

This Site is not intended for children under 13.
We do not knowingly collect personal information from children.

9. Policy Updates

[Chapter Name] may revise this Privacy Policy at any time. Updates will be posted on this page with an updated “Last Updated” date.
We encourage you to review this policy periodically.

10. Contact Us

If you have questions, comments, or concerns about this Privacy Policy or how your information is handled, please contact:

[Chapter Name]
Email: [chapter email]
Mailing Address: [chapter address]
Website Contact Form: [link to contact form]