IL FVSHRM Chapter Coordinator

Chapter Coordinator 

Chapter Coordinator Position Summary:
To provide administrative support in order to keep chapter members and non-members informed through printed, electronic and other forms of communication. Provides support to chapter board as directed.

Responsible To:
Members of the Chapter                     Vice President Membership               Chapter President

Responsibilities:

• Create and distribute monthly chapter meeting invitations at least 3 weeks prior to meeting.  Sends reminders to undecided members.
• Sends board members registration report week prior to meeting.
• Tracks attendance through the website.  Maintains accuracy of attendees and reports information to treasurer.
• Create and send invoices to no show attendees.
• Answer requests for new membership applications.
• Process new member applications (send to board for approval, verify national membership, enter into website, roster and add to contact list.)
• Collect Primary Chapter Designation forms and send to National SHRM.
• Act as a greeter for chapter at monthly meetings.  Collects meeting fees and provides receipts and recertification information.
• Brings to each chapter meeting:
  • Name badges
  • Promotional materials for SHRM and ILFVSHRM (including free meeting cards)
  • Attendance roster
• Follow up with members whose email addresses no longer work.
• Provides administrative support to board members when requested.
• Works with and monitors social media networking such as LinkedIn, Facebook, and Twitter.
• Update meeting information and other items as needed on chapter website.
• Coordinate meeting dates with meeting venue each year.
• Plan lunch menu for monthly meetings.